Multimedia Policies
The Media Collection is located on the second floor west in the Media Center. The collection is available for use by faculty, students, and staff. The area contains compact discs, slides, popular DVDs, videos, and a small collection of CD ROMS. The collection also houses necessary equipment for viewing and listening: TV/VCR/DVD players, CD players (computers) and cassette players. The equipment is for use in the Media area only and may not be used outside the designated service area.
Media Center

The O’Kelly Library Media Center currently has

 

Viewing of pornographic sites or images/video of sexually deviant behavior is not acceptable. Offenders will be asked to close the sites and leave the building.  Continued violation of this policy will be reported to Student Judicial court for further action.

Media Center staff will provide basic assistance to students working on media-based projects. Students needing assistance with capturing video from cameras, camcorders, etc. will be referred to the Media Production Lab.

A Ram Card is required to use the Media collection and the computers. Leave your ID card with the staff person at the 2nd Floor Help desk / Media. All materials are checked out at the Media desk on the second floor.  If you visit the Media area and no one is present to help you, please go to the Circulation desk on the first floor for assistance.
The Media area hours of operation during regular session are:

MON-THU:
FRI:
SAT:
SUN:

8:00am-12:30am
8:00am-5:30pm
10:00am-3:30pm
12:00pm-12:30am

Mission Statement
The Multimedia collection will be developed and maintained to adequately support the university mission and curriculum with a primary emphasis on music.

Circulation Policy
Media is available and may be checked out as described:


Media Type     

May Be Checked Out   

Comments

Video Tapes

Yes

Maximum of 6 days. Available to faculty only upon request. Up to six educational media items may be checked out at one time.

Compact Discs

Yes

Maximum of 6 days. Available to faculty only upon request. Up to six educational media items may be checked out at one time.

Slides

Yes

Maximum of 6 days. Available to faculty only upon request. Up to six educational media items may be checked out at one time.

Cassette Tapes

Yes

Maximum of 6 days. Available to faculty only upon request. Up to six educational media items may be checked out at one time.

Equipment

No

 

Educational DVDs

Yes

Maximum of 6 days. Available to faculty only upon request. Up to six educational media items may be checked out at one time.

Popular DVDs

Yes

Checked out for three days with NO RENEWAL. Maximum of three popular DVDs may be checked out at one time. Available to faculty, staff, and students.

Media items are not available through interlibrary loan.  Library staff will not copy any resources included in this collection.  United States Copyright law will be followed and is posted at the appropriate locations.

POPULAR DVD CHECK-OUT POLICY

A valid Ram Card must be presented to check out popular DVDs, videos and other media materials.

  1. Students, Faculty, Staff: 
    1. Three (3) Popular DVDs may be checked out at one time for (3) three days
    2. There is no grace period, so checked out DVDs cannot be renewed, they must be returned after the three (3) day checkout time allowed.
  2. Faculty and staff only:
    1. Six (6) educational videos or DVDS may be checked out at one time for six (6) days.
    2. If DVD materials are needed for a longer time period than six (6) days, arrangements must be made with the media desk coordinator or will be considered overdue.
    3. Faculty members must complete a media checkout form before checking out educational media.   The required form is located at the media service desk (second floor).
  3. For patrons who have laptops, textbooks or media equipment currently checked out at another service desk, the media staff should call the appropriate service desk to confirm that the Ram Card is being held.  The usual checkout procedure is followed after the confirmation has been made.
  1. Eligibility: 
    1. To check out popular DVDS patrons should have a clean library account, including: all books, textbooks, general Circulation and popular as well as other library resources.
      1. There should be no overdue library items on the patrons account.
      2. There should be no fines on the patrons account.
      3. There should be no lost/damaged items on the patrons account.
      4. There should be no current blocks for items on the patrons account.
      5. In the case of faculty/staff, checkout is allowed, but not recommended.
  2. The patron who’s account is used to check out media items is the responsible party should any policy violation occur.

 

    1. It is recommended that patrons do not check out materials for other persons on their account to avoid any policy violations. 
    1. It is recommended that patrons return all materials themselves and in person to avoid any policy violations.

 

RETURN POLICY OF POPULAR DVD’S AND MEDIA MATERIALS

  1. Late Returns:
    1. DVDs  and any other media materials which are returned to O’Kelly Library late or when procedures are not followed will result in the patrons checkout privileges being blocked for an initial 45 days.
    2. Subsequent blocks will be added to a patron’s account when items are not returned on time.
      1. A second block equals 75 days.
      2. A third block equals 105 day (Extended Block (EB)).
      3. Individuals who continue to return items late (more than three (3) times) will result in a Permanent Block being placed on their account.
         
    3. At the end of 365 days (a year), all patrons who are not currently serving a 45, 75, 105 day block (EB) will be allowed to resume normal checkout.
    4. Patrons must complete blocks entirely before checkout privileges are reinstated.
    5. Faculty and staff members who are habitually late returning materials may be subject to blocks on their accounts also.
    6. It is the patrons’ responsibility to contact the media desk staff concerning blocks, fees and fines.
  2. Late Return Block Times Chart:
    1. 1st  time late=45 Day Block
    2. 2nd time late= 75 Day Block
    3. 3rd  time late=105 Day BLK (EB)
    4. Late again after  extended block (EB)= Permanently Blocked
  1. Returning DVD without case  or  Case without DVD
    1. DVD Returned without case
      1. Patrons will be informed that they have three (3) days to return the case. No exceptions, the patron is blocked from checkout until the case is returned.
      2. If the case is not returned within the allotted three (3) days, the patrons account is blocked for 105 days (EB)
      3. If the patron doesn’t return the case during the EB and their 105 day block is over, the patron will be blocked until return of the overdue materials.
    2. Empty case returned to the media desk:
      1. Patrons will be informed that they have three (3) days to return the case. No exceptions, the patron is blocked from checkout until the DVD is returned .
      2. If the DVD is not returned within the allotted three (3) days, the patrons account is blocked for 105 days (EB).
      3. If the patron doesn’t return the DVD during the EB and their 105 day block is over, the patron will be blocked until return of the overdue materials and they are subject to fines and fees.
    3. Empty case returned in the media desk drop box:
      1. If staff is unable to inform a patron before leaving media desk area of their empty case, an automatic email will be sent since the item will not be checked in. 
      2. Any time a patron receives an email from the media service desk, it is the patrons’ responsibility to contact the media desk concerning the issue and which (if any) fees and fines that the patron will have been informed of via email or telephone communications will apply.
    4. Patron access to the DVD collection or other media materials may be permanently blocked by the media coordinator if a patron is habitually late (more than four times) or continues to return DVDs without the case.

 

  1. Outside Drop Slot Violations:
    1. Any drop box violations will result in an automatic 105 day Extended Block (EB).
      1. There is a sign outside the library that informs patrons not to use the book return slot for media materials.
      2.  Media materials and DVD’s can be damaged when books are dropped in the box. Damaged DVD titles will be out of system until replaced.
  2. Lost DVD’s or other media materials
    1. Patrons will be given option to buy a new, shrink wrapped replacement copy of damaged DVDs and other media materials or to pay a fine which patron will have already been informed of via email or telephone communication.
    1. Patrons will be given option to buy a new, shrink wrapped replacement copy of the lost DVDs and other media materials or to pay a fine which patron will have already been informed of via email or telephone communication.

 

    1. Patrons will be assessed a non-refundable $25.00 fee per item lost, missing, or damaged plus the retail price of the item that they have checked out.